Job Title: Legal Secretary - Float
Hours: 35 hours, Monday to Friday 9:15am to 5:15pm (flexibility needed)
Duration: Permanent
Remuneration: £22,000
Benefits 25 Days Holiday (+ birthday off), Private medical insurance, life assurance, season ticket loan, 5% Pension contribution and salary sacrifice scheme

About the Company

Your role will be to provide comprehensive secretarial and administrative support to all practice areas across the firm to cover for absent secretaries or to provide additional support to groups as required in busy periods, through either assisting within the group or providing remote secretarial support from the Gatwick office and occasionally from other local offices (transport expenses covered).

Essential Knowledge and Skills Required:

• Excellent IT skills with experience in Word, Excel and PowerPoint, Email and Internet. Ideally previous experience of digital dictation and a case manager system.
• Previous experience of legal work
• Previous experience of databases
• Fast and accurate audio and copy typing skills.
• Ability to use track changes, and/or other comparison software.
• Excellent organisational skills
• Effective administrative, communication, decision making and team working skills.
• Reasonable level of numeracy
• Ability to maintain a professional and discrete attitude when dealing with issues of a sensitive and strictly confidential nature.
• Flexibility to provide support in different groups of the firm when required, with variable start and finish times on occasions.


Responsibilities and Duties:

• To provide secretarial support in groups across the firm to cover for holidays, absences and busy periods.
• To provide an audio typing service centrally via digital dictation, when not allocated to support a specific group.
• Preparation of correspondence, bills and documents from audio dictation, Case Manager and manuscript in compliance with house style guide.
• Completion of standard forms without fee-earner assistance.
• File and document management.
• Deal with general telephone inquiries and resolve specific inquiries, receive and relay messages to and from clients and other professionals on behalf of fee earners.
• Diary maintenance for fee-earners
• General team admin
• Cover receptionist duties, administrator roles and other office services tasks
• Attend meetings and training courses

If you feel you are the ideal candidate for the role and wish to apply, please submit your CV online or contact Emma at Search Consultancy on[please apply by clicking on the blue button on this web page]